ESAO Combined Form
This will appear in the Welcome Program and Resource Marketplace.

Select Exhibitor Booth(s)

  • Refer to the Trade Show Floor Plan for booth locations and pricing.
  • Each Exhibitor Booth receives one (1) Complimentary Registration. At checkout, you will receive an Attendee Voucher for the Complimentary Registration.
Enter Your Reservation Booth Voucher Number


Enter Your Reservation Booth Voucher Number

  1. Use this box if you were given a Booth Voucher Number in order to retain your booth location from the previous year.
  2. Your company has committed to a Platinum ($5000) or Gold ($2500) sponsorship and therefore earned a Booth Voucher for a complimentary Booth in the Expo hall for this year.
  1. Use this box if you were given a Booth Voucher Number in order to retain your booth location from the previous year.
  2. Your company has committed to a Platinum ($5000) or Gold ($2500) sponsorship and therefore earned a Booth Voucher for a complimentary Booth in the Expo hall for this year.
Please note- If you are purchasing a double booth please assure that the booth numbers you choose are adjacent to each other, the placement can be checked here on the Trade Show Floor Plan

Select Outdoor Equipment Display

  • Refer to Outdoor Equipment Display for description and pricing.
  • Each Outdoor Equipment Display receives one(1) Complimentary Registration. At check out, you will receive an Attendee Voucher for the Complimentary Registration.

Select Sponsorship(s)

  • Refer to Sponsorships for description and pricing. Chose multiple Sponsorships for increased visibility.
  • Each sponsor's logo is printed on the conference app, event signage & recognition.
Your logo will only be for sponsorship recognition. Email your logo in a jpg format to: graphics@nyfederation.org by April 21, 2023.

Select Advertisement - Session Sponsorships

  • Refer to Advertisement for Track(s) and pricing.
  • Each session's logo is on the conference app. Email your logo in a JPG format to graphics@nyfederation.org by April 21, 2023.

Select a Method of Payment

VISA, MasterCard, American Express - Enter with or without spaces or dashes
3 Digit Verification Number on the back of VISA and MASTER CARD and a 4 Digit number on the front of an American Express Card
Use (mmyy) format
1. Full payment upon receipt
2. UNLESS FULL PAYMENT IS RECEIVED, The Federation of New York Solid Waste Associations reserves the right to:

  • Change the Exhibitor's Booth location
  • Cancel your Complimentary Registration
  • Not print company logo for branding in the Conference Program

Refund & Cancellation Policy

  • Refunds ONLY if WRITTEN cancellation received by February 17, 2023. No Phone cancellations.
  • Cancellation Fee: 50% after February 17, 2023. 100% after April 21, 2023.
  • Application is "complete" upon payment
  • Full payment due by April 21, 2023
  • There will be a $25 fee for returned checks

Photography Policy:The Federation of New York Solid Waste Associations retains the right to use any and all photographs taken at such events for marketing purposes. These photographs may appear without compensation in newspapers, productions, publications, Web, or other printed or electronic materials related to the role and function of marketing the Federation of New York Solid Waste Association, or its Affiliates. Persons who do not wish their photograph to be used should provide written notification.

Liability Release, Claims Waiver, and Indemnification Agreement (hereafter collectively "Agreement"): In consideration for services of the Federation of New York Solid Waste Associations and its Affiliates (New York State Association for Solid Waste Management, New York State Association for Reduction, Reuse & Recycling and Solid Waste Association of North America, New York State Chapter), its agents, officers, volunteers, participants, employees and all other persons or entities acting in any capacity on their behalf (hereinafter collectively "NY Federation"), I, on behalf, of myself, heirs, assigns and my estate, hereby agree to release and discharge the NY Federation as follows: a.) agree to indemnify, and hold harmless the NY Federation from any and all claims, demands, or causes of action in any way connected with my participation in the conference, both on and off premises, including any claims with alleged negligent acts; and b.) agree to pay for any fees and costs should the NY Federation, or anyone acting on its behalf, be required to incur attorney's fees and costs to enforce this Agreement. I acknowledge for this Agreement: a.) no impediments or reasons why I would lack the capacity to enter into; b.) read and understood it; and 3.) be unconditionally bound by its terms.

By payment and/or submitting this Registration Form, I, or my designee completing, acknowledge that I have read and accepted the Payment, Refund & Cancellation, Photograph and Liability Release, Claims Waiver and Indemnification Agreement on this form. Further, I understand that if I fail to appear that I, or my company/organization, will be responsible for the total charges due.

ESA Sign-Up Helpful Tips

What is an ‘ESA’?
Acronym for Exhibitor, Sponsor and/or Advertiser (ESA)
Contact Information
The ‘contact information’ is the company person handling the coordination and paperwork. It may or may not be the person who is in the booth. See ‘Utilizing Attendee Voucher’ below.

Past Exhibitors – Reserved Booths
Reservation Booth Vouchers were sent based upon years of commitment. Simply enter your Reservation Booth Voucher (seven character) in the online ESA Sign-Up. It expires January 10, 2020 when the booth will be released for general inventory.

Reduced Pricing
Any type of equipment can be displayed in the parking lot between the Conference Center and Main Hotel where there is foot traffic. For $1,595 you receive a spot and complimentary registration and use of the large tent where cigars are smoked Monday night!

Multiple Sponsorships
The more sponsorships you select, the more times you are recognized in the Conference and Welcome Program, announced, etc. If you exceed three (3), you will need to initiate a second ESA Sign-Up.
Platinum ($5,000) and Gold ($2,500) Sponsorships
Contact Mallory Cail (register@nyfederation.org) for personalized service for the sign up process.

What are Tech Talks?
Time is allotted at the end of breakout sessions for Tech Talks. As a value added benefit to ESA’s, companies are able to share brand information that can be practically applied if they signed up before January 10, 2020 and are not already speaking or demonstrating in the technical program. This drives attendees to your booth.
Payment Options
You are offered two (2) payment choices: credit card or invoice.
• Credit Card: Your credit card is immediately charged. Look for ‘SWANA, NYS’ on your credit card statement.
• Invoice: An email is sent to the Contact Person with the invoice attached as a pdf.
Attendee Voucher Receipt and Activation
All Booths, Outdoor Equipment Display, Platinum ($5,000) Sponsorships and Gold ($2,500) Sponsorships receive a complimentary registration. After you SUBMIT, an email is sent with a credit card receipt or invoice for your complimentary registration. It includes an ATTENDEE VOUCHER.

ATTENDEE VOUCHER is activated upon full payment:
• Credit Card: Immediately. Utilize on the online Attendee Registration.
• Invoice: Activated after full payment is made.

Attendee Registration
The online Attendee Registration is where you enter the onsite booth person to utilize the ATTENDEE VOUCHER.
After you check out, the Order Summary will show “0” owed.
Colleagues, Spouses and Activities
It is necessary to complete their own registration to insure that everyone receives the required name badge and entrance to the conference. The Tuesday activities must be purchased at the time of Attendee Registration, otherwise contact Mallory Cail to add an activity after the fact.
Mallory Cail, Registrar (register@nyfederation.org), is able to assist you through the process.

The NY Federation Conference team looks forward to working with you on this new initiative and devoting more time to promoting your product and services.